Position Objective:
The Payment Management Specialist is responsible for managing contractor and vendor payment processes, ensuring accurate invoice processing, timely settlements, and compliance with contractual, financial, and governance requirements. The role acts as a key coordination point between project teams, finance, procurement, and contractors to maintain effective financial control.
Job Description & Responsibilities:
- Review, verify, and process contractor and vendor invoices in accordance with approved contracts, BOQs, milestones, and scope of work.
- Ensure invoice accuracy by validating quantities, rates, supporting documents, and approvals prior to submission for payment.
- Coordinate closely with project managers, site teams, finance, and procurement to resolve invoice discrepancies and clarifications.
- Track payment status, aging, and outstanding balances, and follow up to ensure timely settlements.
- Manage variation orders, retention releases, and final payment processes in coordination with project and commercial teams.
- Maintain accurate financial records, payment logs, and supporting documentation.
- Ensure compliance with company financial policies, contractual terms, and internal control procedures.
- Support internal and external audits by providing required financial records and explanations.
- Prepare periodic payment status reports, cash flow summaries, and management dashboards.
- Identify and escalate payment risks, delays, or contractual non-compliance issues.
Qualifications & Experience:
- Bachelor’s degree in Finance, Accounting, Engineering, or a related field.
- 4–7 years of experience in payment management, project finance, or financial coordination roles.
- Strong understanding of contracts, BOQs, milestones, variations, and payment terms.
- Proven experience working with project teams and finance departments.
- High attention to detail, accuracy, and documentation control.
- Strong communication, coordination, and problem-solving skills.
